Portfolio Careers

Administrative Assistant- Part-Time

Temporary with the strong possibility of direct hire

12-15 hours/week

Schedule:12:30-5pm CST Monday, Tuesday, Thursday

Onsite

Office Location: The Loop- Wacker & Monroe- close to Union Station

About Client

They are a middle-market, private-equity firm, located in downtown Chicago investing in business services companies. They have an immediate opening for a detail-oriented, conscientious, flexible, office administrator. The ideal candidate for the role is a flexible problem-solver who has superb communication skills, a “can do it” attitude, and a detail-oriented mindset. This person should have experience thriving in an administrative role. Effective multitasking and a unique ability to handle the unexpected are essential qualifications for the position.

Key Responsibilities

• Ensure that the office is organized and supplies are replenished daily. Monitor office supply inventory and place orders as necessary to prevent shortages.
• Serve as the first point of contact for clients and visitors, managing reception duties with professionalism.
• Handle phone calls and correspondence, including emails, letters, and packages.
• Responsible for ordering meals that are served at the office, as well as setting up and breaking down the setup.
• Assist with sorting mail and printing/scanning support.
  
  

Qualifications

• 3 years of experience in an office administrator or similar administrative role.
• Ability to multitask, prioritize projects, and manage time effectively.
• Excellent written and verbal communication skills, with a professional and friendly demeanor.
• High level of accuracy and thoroughness in all tasks.
• Aptitude for identifying issues and developing effective solutions.
• Ability to adjust to changing priorities and work effectively in a team environment.
• Strong knowledge of Microsoft Office Suite (Word, Excel, and Outlook) and other relevant office software.