Portfolio Careers

Our Customer is a business and financial software company that develops and sells financial, accounting, and tax preparation software and related services for small businesses, accountants, and individuals. They are laser-focused on their customers, live and breathe innovation, and champion those who dare to dream. Their Mission is powering prosperity around the world. They do it by attracting the world’s top talent, bringing vital partners into their global platform, and leaving the world a better place through exceptional corporate citizenship.

We are seeking an Executive Assistant on a contract basis to provide seamless administrative support to the Vice President of Tech 4 and two Directors in the same organization. The person in this role will need to be a skilled and dynamic problem-solver, given complex calendaring and prioritization across multiple initiatives. Additionally, the ideal candidate will have exceptional communication skills and will be resourceful in building relationships across the ecosystem. This role is hybrid in Mountain View, CA.

Responsibilities

• Build a strong working relationship with the VP and direct teams within the organization
• Handle highly confidential and sensitive information with a deep understanding of company operations, policies, and procedures
• Manage complex calendars and coordination with minimal direction
• Orchestrate and prioritize both personal and professional demands of the executive’s schedule
• Build partnerships across executive assistant communities
• Partner across organizational boundaries to drive outcomes
• Quickly learn background and context to enable independent decision-making with limited information
• Plan and support events, including large meetings, off-sites, and team engagement activities
• Collect and prepare materials for senior staff meetings, board discussions, and executive engagements
• Interface directly with senior leaders and external executives
• Coordinate travel planning and logistics
• Maintain organizational charts for functional groups or business units
• Manage distribution lists across the organization
• Prepare and track purchase orders and expenses
• Collaborate effectively as a team player across the broader organization
• Analyze data and apply judgment to solve problems of diverse scope
  
  

Skills And Qualifications

• Minimum of 5 years of experience in an executive administrative role, preferably supporting C-level or senior executives
• Extensive experience using Google Workspace, particularly Google Calendar
• Ability to handle confidential information with complete discretion and integrity
• Proven leadership and collaboration skills, with the ability to coach and inspire others
• Self-starter capable of working independently and adapting quickly between tasks
• Strong problem-solving skills with a proactive, solution-oriented mindset
• Strong ability to anticipate needs and plan ahead
• High adaptability and ability to pivot in changing environments
• Strong perseverance to complete tasks despite obstacles
• Excellent time management skills with the ability to prioritize in a fast-paced environment
• Strong verbal and written communication skills across all organizational levels
• Strong familiarity with technology and productivity tools
• Expert-level proficiency in Windows applications and Microsoft Office, including Word, Excel, and PowerPoint
• Advanced Outlook calendar management skills
• Ability to format high-level presentations and work with database applications
  
  

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits: Medical, Dental, and 401k (no match)

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.